• Art must be original and handcrafted by the artist, in the booth, at the show.
Individuals selling work that is not their own or otherwise misrepresenting their work or themselves are not welcome and are requested to refrain from applying. No manufactured items are to be displayed or sold. Artists found not to be in compliance will be asked to remove the unacceptable items, and risk closure of their booth for the rest of the show with no refund of the booth fee or any other fee(s) associated with the show. The person in the booth must be the person who made the work
. If more than one person is employed in making the work, you must state so on the application and describe the contribution each person makes in executing the work and/or the finished piece.• Artists must be present during the entire show and must personally staff their booths. A government-issued picture ID must be available at check-in, upon request.• Collaborative work is when two or more artists work together in the creation of their artwork and should be submitted as a joint application. If accepted, collaborating artists may only exhibit work that is truly collaborative and in which all or both artists must contribute a substantial portion of the execution of the final artwork. Supportive and ancillary activities (such as matting and framing) are not considered part of a collaborative effort. Repeated activities that can be performed with minimal training, education, and supervision, and which make little to no difference in the outcome (such as merely applying a wash to a canvas as part of the preparation of the canvas to be painted) are also not considered collaborative.• Booth appearance at the show must reasonably resemble booth slide submitted at jury, showing all three sides of booth. Recognizing that it is the artistic experience that we explore and move on to new and different directions, whether or not there was misrepresentation with any part of the application remains the sole decision of the director. There are no refunds of any kind should the artist be asked to remove part or all of his/her display, and the artist shall have no recourse. Such decisions are not made lightly but are always made in the best interest of the show’s reputation and integrity, and the reputation and integrity of the art show industry.
• For fiber/bead artists: if the beading is sophisticated sewing and art in itself, it will be considered for acceptance into Hot Works events; otherwise Hot Works frowns upon “beaders” that merely string their work, which refers to buying the beads and sewing it on a string. Hot Works will individually consider such applications, but our decision is final.• Displays must remain within assigned space. When setting up your booth, please be sure your booth is lined up with the front of the other booths in that aisle, with no protruding items in the front of your tent or booth. No infringement into public areas, and into the spaces of other artists, is permitted.
There can be no booth appendages in any direction, including upward.
The only exception is an awning, and only if it does not interfere with an emergency vehicle that may have to drive down an aisle. You are liable for any damage caused as a result of a protruding piece from your booth either from the ground or from the top of your structure. Booth height at the show must be the same as booth height in booth slide submitted for application.
• No sharing booths unless all artists are represented in juried images.
• Generators labeled for outdoor use are permitted in all outdoor shows, but they must be placed a minimum of 20’ away from any tent structure, and only if they do not disturb anyone else, for whatever reason. You must also have a fire extinguisher in your booth at all times. Please let us know if you are bringing a generator. Artists expecting to bring generators must, in their applications, disclose equipment description and where you expect to place the generator. Hot Works retains the right to refuse such requests, if, in our opinion, it will be disruptive and/or generate complaints from others.
• Prints and reproductions are accepted when clearly labeled and limited to 30% or less of work displayed.
• Photography, digital, or giclée art prints must be limited editions of 250 or less, signed and numbered, and printed on archival quality materials.
• We define “Photography” as the art or process of producing images by the formation of an image on a light sensitive surface or by an acceptable digital printing process. If applying in the “Digital” category, digital art prints must be made from the artist’s original digital file.
• Each artist must provide enough work to exhibit and sell during the entire time of the art fair. Artists who break down or leave early before closing time on any day of the event will not be permitted to return the following day or to future Hot Works shows unless proof of an emergency is provided.
• An artist package is mailed approximately one month prior to the show and will include 50 postcards. Please advise if a different quantity is needed; we are happy to provide you with as many as you need.
• Mailing lists are encouraged for all shows. If you do not have a mailing list, it is recommended that you start one in each city you do an event.
• Booth assignments are at the sole discretion of the event and are not interchangeable. Hot Works will accept and do its best to honor special location requests but cannot make any guarantees. Corner spaces are available for purchase and are assigned solely on availability and discretion of the event. Booth assignments and map of event will be available on the website a minimum of one week prior to the show.
• For logistic purposes, artists with trailers that need to be driven onto the event site, must notify size of trailer 3 weeks prior to show.
• Heavier duty tents such as the Light Dome Canopy or Show-Off Canopy are used by most professional artists. The umbrella-type, pop-up canopy by any manufacturer or distributor is not recommended, as they are the first to come down on a windy day. If you must use the umbrella-type expandable pop-up tent, as with all tents, a minimum of 60 pounds of weight on each corner is required. In addition, if there is rain, the weight of the ponding water on top of a canopy tent can potentially collapse it. Bolstering the inside corners will make the canvas tighter and avoids ponding on top on the tent. Swim noodles or hula hoops (you can purchase these from the $1 store) placed in corners between frame and canvas top can avoid ponding. At night, canopy tents must be lowered to withstand overnight bad weather. Please advise in your application if you use an umbrella-type pop-up canopy.
• Paintings or other art are not permitted to be displayed on the ground unless it as shown in your booth image submitted with your application and approved by the event.
• Artists can only hang the sign that is provided by Hot Works. Vinyl banners are not permitted.
• Hot Works will inspect booths on-site to ensure rules and standards are adhered.
• Sales Tax must be collected and remitted. Michigan sales tax is 6.0%; call the State of Michigan at 517-636-4660 or obtain the sales tax form online at http://www.michigan.gov/documents/2771f_2901_7.pdf
• You may include an Artist Statement explaining the process and materials used in your work, as well as your reproduction process. Please also indicate a list of any recent awards and honors.