Hot Works, LLC
Tents for Art Shows – Tent Rental Rules & Policies
These rules apply to all artists renting a tent from Hot Works for any event. By renting a tent, you agree to comply with all terms below.
1. Tent Specifications
Light Dome Tents are size 10’x10’.
Standard white canopy, professional-grade.
Includes four sidewalls and weights per event safety requirements.
2. Pro-Panels
Pro-panels are available for rent only with a Hot Works Light Dome tent rental
Per rental, there are nine, size 3’ wide x 7’ tall black pro-panels provided per 10’x10’ space
3. Set-Up & Tear-Down
Set-up: Tents and pro-panels, if applicable, will be installed prior to artist check-in. No self-installation or adjustments without prior approval.
Tear-down: Only Hot Works or authorized staff may take down tents, pro-panels and/or other Hot Works owned equipment.
Artists must remove all personal belongings before tear-down begins.
Tents must remain fully assembled until official show closing time; early takedown is prohibited.
3. Care & Use During Event
No nails, screws, duct tape, or staples may be used on tent poles, fabric, or frame.
No cutting, altering, or damaging the tent, sidewalls, or pro-panels.
No open flames, heaters, or cooking equipment inside tents unless expressly approved in writing.
Keep weights in place at all times; do not move or remove weights for any reason.
There is no swapping of Hot Works equipment or parts permitted for any reason.
4. Weather Precautions
In case of severe weather, follow all staff safety instructions immediately.
Artists are responsible for securing their displays inside the tent.
Hot Works is not responsible for damage to artwork, displays, or personal property due to weather.
5. Cleanliness
Booth space must be kept clean during the show.
All trash must be placed in designated dumpsters — not in public event trash cans.
Booth area must be left clean at the end of the show. Failure to do so may result in a cleaning fee.
6. Damage & Loss
Artists are responsible for any damage to the tent, frame, or sidewalls beyond normal wear and tear.
Any missing or broken parts will be charged at replacement cost.
Hot Works is not liable for loss or damage to personal property stored in or around the tent.
7. Rental Fee & Deposit
Rental fee must be paid in full before the event.
A refundable damage deposit may be required; deposit will be returned after the event if the tent is in acceptable condition.
No refunds for cancellations within 30 days of the event.
8. Liability
Artist assumes all responsibility for personal property inside the tent.
Artist agrees to hold harmless and indemnify Hot Works, event staff, and venue from any claims, losses, or damages arising from the use of the tent.
By renting a tent, you acknowledge that you have read and agree to the above rules.
Non-compliance may result in removal from the event without refund.
