Boca Raton Artist Space Options – Tent Rentals

 Tent Rental Rules & Policies

These rules apply to all artists renting a tent from Hot Works for any event.
By renting a tent, you agree to comply with all terms below.

• Tent Specifications
  • Light Dome tents are size 10×10 ft.
  • Standard white canopy, professional-grade.
  • Includes four sidewalls and weights per event safety requirements.

• Pro-Panels
  • Pro-panels are available for rent only with a Hot Works Light Dome tent rental.
  • Per rental, there are nine size 3 ft wide × 7 ft tall black pro-panels provided per 10×10 ft space.

• Set-Up & Tear-Down
  • Set-up: Tents and pro-panels, if applicable, will be installed prior to artist check-in. No self-installation or adjustments without prior approval.
  • Tear-down: Only Hot Works or authorized staff may take down tents, pro-panels, and/or other Hot Works-owned equipment.
  • Artists must remove all personal belongings before tear-down begins.
  • Tents must remain fully assembled until official show closing time; early takedown is prohibited.

• Care & Use During Event
  • No nails, screws, duct tape, or staples may be used on tent poles, fabric, or frame.
  • No cutting, altering, or damaging the tent, sidewalls, or pro-panels.
  • No open flames, heaters, or cooking equipment inside tents unless expressly approved in writing.
  • Keep weights in place at all times; do not move or remove weights for any reason.
  • There is no swapping of Hot Works equipment or parts permitted for any reason.

• Weather Precautions
  • In case of severe weather, follow all staff safety instructions immediately.
  • Artists are responsible for securing their displays inside the tent.
  • Hot Works is not responsible for damage to artwork, displays, or personal property due to weather.

• Cleanliness
  • Booth space must be kept clean during the show.
  • All trash must be placed in designated dumpsters — not in public event trash cans.
  • Booth area must be left clean at the end of the show. Failure to do so may result in a cleaning fee.

• Damage & Loss
  • Artists are responsible for any damage to the tent, frame, or sidewalls beyond normal wear and tear.
  • Any missing or broken parts will be charged at replacement cost.
  • Hot Works is not liable for loss or damage to personal property stored in or around the tent.

• Rental Fee & Deposit
  • Rental fee must be paid in full before the event.
  • A refundable damage deposit may be required;  deposit will be returned after the event if the tent is in acceptable condition.
  • No refunds for cancellations within 30 days of the event.

• Liability
  • Artist assumes full responsibility for any damage to equipment caused by the artist’s pet.
  • Artist assumes all responsibility for personal property inside the tent.
  • Artist agrees to hold harmless and indemnify Hot Works, event staff, and venue from any claims, losses, or damages arising from the use of the tent.

By renting a tent, you acknowledge that you have read and agree to the above rules.

Non-compliance may result in removal from the event without refund.