Orchard Lake Fine Art Show Space Reservation

Hot Works, LLC

Tents for Art Shows – Tent Rental Rules & Policies

These rules apply to all artists renting a tent from Hot Works for any event. By renting a tent, you agree to comply with all terms below.

1. Tent Specifications

• Light Dome Tents are size 10’x10’.
• Standard white canopy, professional-grade.
• Includes four sidewalls and weights per event safety requirements.

2. Pro-Panels

• Pro-panels are available for rent only with a Hot Works Light Dome tent rental
• Per rental, there are nine, size 3’ wide x 7’ tall black pro-panels provided per 10’x10’ space

3. Set-Up & Tear-Down

• Set-up: Tents and pro-panels, if applicable, will be installed prior to artist check-in. No self-installation or adjustments without prior approval.
• Tear-down: Only Hot Works or authorized staff may take down tents, pro-panels and/or other Hot Works owned equipment.
• Artists must remove all personal belongings before tear-down begins.
• Tents must remain fully assembled until official show closing time; early takedown is prohibited.

3. Care & Use During Event

• No nails, screws, duct tape, or staples may be used on tent poles, fabric, or frame.
• No cutting, altering, or damaging the tent, sidewalls, or pro-panels.
• No open flames, heaters, or cooking equipment inside tents unless expressly approved in writing.
• Keep weights in place at all times; do not move or remove weights for any reason.
• There is no swapping of Hot Works equipment or parts permitted for any reason.

4. Weather Precautions

• In case of severe weather, follow all staff safety instructions immediately.
• Artists are responsible for securing their displays inside the tent.
• Hot Works is not responsible for damage to artwork, displays, or personal property due to weather.

5. Cleanliness

• Booth space must be kept clean during the show.
• All trash must be placed in designated dumpsters — not in public event trash cans.
• Booth area must be left clean at the end of the show. Failure to do so may result in a cleaning fee.

6. Damage & Loss

• Artists are responsible for any damage to the tent, frame, or sidewalls beyond normal wear and tear.
• Any missing or broken parts will be charged at replacement cost.
• Hot Works is not liable for loss or damage to personal property stored in or around the tent.

7. Rental Fee & Deposit

• Rental fee must be paid in full before the event.
• A refundable damage deposit may be required; deposit will be returned after the event if the tent is in acceptable condition.
• No refunds for cancellations within 30 days of the event.

8. Liability

• Artist assumes all responsibility for personal property inside the tent.
• Artist agrees to hold harmless and indemnify Hot Works, event staff, and venue from any claims, losses, or damages arising from the use of the tent.

By renting a tent, you acknowledge that you have read and agree to the above rules.

Non-compliance may result in removal from the event without refund.

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