These rules apply to all artists renting a tent from Hot Works for any event.
By renting a tent, you agree to comply with all terms below.
- Tent Specifications
- Light Dome tents are size 10×10 ft.
- Standard white canopy, professional-grade.
- Includes four sidewalls and weights per event safety requirements.
- Pro-Panels
- Pro-panels are available for rent only with a Hot Works Light Dome tent rental.
- Per rental, there are nine size 3′ wide × 7′ tall black pro-panels provided per 10’×10′ space.
- Set-Up & Tear-Down
- Set-up: Tents and pro-panels, if applicable, will be installed prior to artist check-in. No self-installation or adjustments without prior approval.
- Tear-down: Only Hot Works or authorized staff may take down tents, pro-panels, and/or other Hot Works-owned equipment.
- Artists must remove all personal belongings before tear-down begins.
- Tents must remain fully assembled until official show closing time; early takedown is prohibited.
- Care & Use During Event
- Do not remove any parts from tents. You can only roll up sidewalls. There is a $20 dollar fine per wall if removed.
- No nails, screws, duct tape, drapery hooks, or staples may be used on tent poles, fabric, or frame.
- No cutting, altering, or damaging the tent, sidewalls, or pro-panels.
- No open flames, heaters, or cooking equipment inside tents unless expressly approved in writing.
- Keep weights in place at all times; do not move or remove weights for any reason.
- There is no swapping of Hot Works equipment or parts permitted for any reason.
- Please do not remove any of your sidewalls. If you need sidewalls rolled up or removed, please ask one of our Tents team members.
- For any sidewalls removed and put on the ground, there is a $20 fee per sidewall.
- If you are bringing your pet to the art show and renting a tent, please let us know so that we can spray the Animal Urine Stay Away on the equipment.
- Weather Precautions
- In case of severe weather, follow all staff safety instructions immediately.
- Artists are responsible for securing their displays inside the tent.
- Hot Works is not responsible for damage to artwork, displays, or personal property due to weather.
- Cleanliness
- Booth space must be kept clean during the show.
- All trash must be placed in designated dumpsters — not in public event trash cans.
- Booth area must be left clean at the end of the show. Failure to do so may result in a cleaning fee.
- Damage & Loss
- Artists are responsible for any damage to the tent, frame, or sidewalls beyond normal wear and tear.
- Any missing or broken parts will be charged at replacement cost.
- Hot Works is not liable for loss or damage to personal property stored in or around the tent.
- Rental Fee & Deposit
- Rental fee must be paid in full before the event.
- A refundable damage deposit may be required; deposit will be returned after the event if the tent is in acceptable condition.
- No refunds for cancellations within 30 days of the event.
- Liability
- Artist assumes full responsibility for any damage to equipment caused by the artist’s pet.
- Artist assumes all responsibility for personal property inside the tent.
- Artist agrees to hold harmless and indemnify Hot Works, event staff, and venue from any claims, losses, or damages arising from the use of the tent.
- If an artist requests that sidewalls be rolled up, Hot Works is not responsible for any resulting damage to artwork or personal property.
By renting a tent, you acknowledge that you have read and agree to the above rules.
Non-compliance may result in removal from the event without refund.
