Tents for Art Shows – Tent Rental Rules & Policies

These rules apply to all artists renting a tent from Hot Works for any event. By renting a tent, you agree to comply with all terms below.

Tent Rental Policy

Artists are welcome to set up and use their own tent that meets the event requirements.

Outside tent rental companies are not permitted to deliver, install, remove, or service tents at any Hot Works art show.

This policy is in place due to:

    • Agreements with the host city and venue.
    • Existing agreements with authorized vendors serving Hot Works events.
    • Insurance and liability requirements.
    • Event logistics and safety considerations.

Hot Works offers Light Dome tent rentals, with optional Pro-Panels, for artists who need a rental tent. Hot Works rental tents are professionally installed prior to artist arrival and removed following the event.

Thank you for your cooperation in helping Hot Works maintain a safe, professional, and efficiently managed event.

  • Tent Specifications
    • Light Dome Tents are size 10’x10’.
    • Standard white canopy, professional-grade.
    • Includes four sidewalls and weights per event safety requirements.
  • Pro-Panels
    • Pro-panels are available for rent only with a Hot Works Light Dome tent rental.
    • Per rental, there are nine, size 3’ wide x 7’ tall black pro-panels provided per 10’x10’ space
  • Set-Up & Tear-Down
    • Set-up: Tents and pro-panels, if applicable, will be installed prior to artist check-in. No self-installation or adjustments without prior approval.
    • Tear-down: Only Hot Works or authorized staff may take down tents, pro-panels and/or other Hot Works-owned equipment.
    • Artists must remove all personal belongings before tear-down begins.
    • Tents must remain fully assembled until official show closing time; early takedown is prohibited.
  • Care & Use During Event
    • No nails, screws, duct tape, drapery hooks, or staples may be used on tent poles, fabric, or frame.
    • No cutting, altering, or damaging the tent, sidewalls, or pro-panels.
    • No open flames, heaters, or cooking equipment inside tents unless expressly approved in writing.
    • Keep weights in place at all times; do not move or remove weights for any reason.
    • There is no swapping of Hot Works equipment or parts permitted for any reason.
    • Please do not remove any of your sidewalls. If you need sidewalls rolled up or removed, please ask one of our Tents team members.
    • For any sidewalls removed and put on the ground, there is a $20 fee per sidewall.
    • If you are bringing your pet to the art show and renting a tent, please let us know so that we can spray the Animal Urine Stay Away on the equipment.
  • Weather Precautions
    • In case of severe weather, follow all staff safety instructions immediately.
    • Artists are responsible for securing their displays inside the tent.
    • Hot Works is not responsible for damage to artwork, displays, or personal property due to weather.
  • Cleanliness
    • Booth space must be kept clean during the show.
    • All trash must be placed in designated dumpsters — not in public event trash cans.
    • Booth area must be left clean at the end of the show. Failure to do so may result in a cleaning fee.
  • Damage & Loss
    • Artists are responsible for any damage to the tent, frame, or sidewalls beyond normal wear and tear.
    • Any missing or broken parts will be charged at replacement cost.
    • Hot Works is not liable for loss or damage to personal property stored in or around the tent.
  • Rental Fee & Deposit
    • Rental fee must be paid in full before the event.
    • A refundable damage deposit may be required; the deposit will be returned after the event if the tent is in acceptable condition.
    • No refunds for cancellations within 30 days of the event.
  • Liability
    • Artist assumes full responsibility for any damage to equipment caused by the artist’s pet.
    • Artist assumes all responsibility for personal property inside the tent.
    • Artist agrees to hold harmless and indemnify Hot Works, event staff, and venue from any claims, losses, or damages arising from the use of the tent.
    • If an artist requests that sidewalls be rolled up, Hot Works is not responsible for any resulting damage to artwork or personal property.
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By renting a tent, you acknowledge that you have read and agree to the above rules.

Non-compliance may result in removal from the event without refund.