Tents for Art Shows – Tent Rental Rules & Policies

These rules apply to all artists renting a tent from Hot Works for any event. By renting a tent, you agree to comply with all terms below.

  • Tent Specifications
    • Light Dome Tents are size 10’x10’.
    • Standard white canopy, professional-grade.
    • Includes four sidewalls and weights per event safety requirements.
  • Pro-Panels
    • Pro-panels are available for rent only with a Hot Works Light Dome tent rental.
    • Per rental, there are nine, size 3’ wide x 7’ tall black pro-panels provided per 10’x10’ space
  • Set-Up & Tear-Down
    • Set-up: Tents and pro-panels, if applicable, will be installed prior to artist check-in. No self-installation or adjustments without prior approval.
    • Tear-down: Only Hot Works or authorized staff may take down tents, pro-panels and/or other Hot Works-owned equipment.
    • Artists must remove all personal belongings before tear-down begins.
    • Tents must remain fully assembled until official show closing time; early takedown is prohibited.
  • Care & Use During Event
    • No nails, screws, duct tape, drapery hooks, or staples may be used on tent poles, fabric, or frame.
    • No cutting, altering, or damaging the tent, sidewalls, or pro-panels.
    • No open flames, heaters, or cooking equipment inside tents unless expressly approved in writing.
    • Keep weights in place at all times; do not move or remove weights for any reason.
    • There is no swapping of Hot Works equipment or parts permitted for any reason.
    • Please do not remove any of your sidewalls. If you need sidewalls rolled up or removed, please ask one of our Tents team members.
    • For any sidewalls removed and put on the ground, there is a $20 fee per sidewall.
    • If you are bringing your pet to the art show and renting a tent, please let us know so that we can spray the Animal Urine Stay Away on the equipment.
  • Weather Precautions
    • In case of severe weather, follow all staff safety instructions immediately.
    • Artists are responsible for securing their displays inside the tent.
    • Hot Works is not responsible for damage to artwork, displays, or personal property due to weather.
  • Cleanliness
    • Booth space must be kept clean during the show.
    • All trash must be placed in designated dumpsters — not in public event trash cans.
    • Booth area must be left clean at the end of the show. Failure to do so may result in a cleaning fee.
  • Damage & Loss
    • Artists are responsible for any damage to the tent, frame, or sidewalls beyond normal wear and tear.
    • Any missing or broken parts will be charged at replacement cost.
    • Hot Works is not liable for loss or damage to personal property stored in or around the tent.
  • Rental Fee & Deposit
    • Rental fee must be paid in full before the event.
    • A refundable damage deposit may be required; the deposit will be returned after the event if the tent is in acceptable condition.
    • No refunds for cancellations within 30 days of the event.
  • Liability
    • Artist assumes full responsibility for any damage to equipment caused by the artist’s pet.
    • Artist assumes all responsibility for personal property inside the tent.
    • Artist agrees to hold harmless and indemnify Hot Works, event staff, and venue from any claims, losses, or damages arising from the use of the tent.
    • If an artist requests that sidewalls be rolled up, Hot Works is not responsible for any resulting damage to artwork or personal property.

By renting a tent, you acknowledge that you have read and agree to the above rules.

Non-compliance may result in removal from the event without refund.